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Unlock Efficiency 6 Under-used Features in Microsoft 365

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Microsoft 365 is the cornerstone of the modern workplace. We all know and love applications like Outlook, Word, Excel, PowerPoint, and the rest of the classic Office apps that make the work day far easier. But, Microsoft 365 has a lot of other features that will help you take your workplace to the next level.

Some of these tools will help you become more productive and efficient within the workday, while others will unlock new features that let you complete things that were never before possible with cutting-edge and innovative tools.

In this article, we’re going to go over the six most underutilised tools within the Microsoft 365 application suite that you can get started with today, to help your business truly prosper.

Power Automate

Automation is a key modern technology. The power of being able to repeat a task that would otherwise take minutes in seconds is already strong, but being able to do so endlessly and automatically will let you complete so much more with a fraction of the effort.

Power Automate is Microsoft’s powerful automation tool. It takes the power of automation to the next level, letting you fully optimise your business while giving you the tools to discover your organisation’s potential automation options and opportunities.

 

Fully powered by AI, Power Automate lets you use natural language with Copilot, letting you find new solutions and create new automation workflows easily. Power Automate also gives you AI insights to tell you where you can further optimise your business and find new ways to let automation take your business to its full potential.

For example, Power Automate can be used to turn simple tasks such as categorising emails and managing employee requests into automatic tasks, letting you save valuable minutes throughout the day. It also works with the entire suite of Microsoft 365 products and even other products outside of the Microsoft Ecosystem.

Quick Parts

Quick Parts is a feature in Word and Outlook that lets you save phrases that you might need to access regularly, letting you have quick access to common phrases and content that would otherwise take up time to type that you’d have to type regularly.

There are a few different tools within Quick Parts that serve different purposes:

  • AutoText: AutoText lets you store content to reuse over and over again.
  • Document Property: Document Property lets you enter a pre-defined variable, such as a company address.
  • Field: Field lets you insert fields that can provide automatically updated information. 
  • Building Blocks Organiser: Building Blocks Organiser lets you preview and manage your Quick Parts building blocks.

Microsoft Planner

Microsoft Planner is Microsoft’s new planning application within Microsoft 365. Fully integrated into Microsoft 365’s collaborative tools such as Teams and Outlook, you can use Microsoft Planner to both manage personal time and also organise your meetings and events across your organisation.